Assess ...
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Assess provides an end-to-end service for clients who need to develop a detailed business case for change through to procurement of a new solution.
The modules include
- Office print dynamics study
- Optional centralised reprographics study
- Document output policy creation
- Procurement support services
Office print dynamics study
This is the stanchion of the project and includes a detailed audit of your current equipment, output volumes, forensic cost analysis, end-user satisfaction levels and business needs assimilation. The output is a detailed recommendations & options report and business case.
Optional centralised reprographics study
We believe that when considering an office fleet optimisation, a holistic view of a client's total document output is advisable as there may be significant cost and productivity benefits to be accrued from examining the opportunity to route some office output through a centralised facility. That is why we offer this service which takes a detailed look at costs, throughput, capabilities and operational effectiveness.
Document output policy creation
It's often a mystery to us that even when even the most savvy clients have performed a detailed analysis of their requirements, the vendors still sell them the equipment mix and features that they want to sell as opposed to what the client really needed.
The answer is usually that the client has no policy in-place that the vendors are able to adhere to. For example, what is your corporate policy on colour, A3, distance to walk to printers etc? We believe that the creation and adoption of a corporate policy on document output underpins all other activities and helps to prevent wasted money on features and capabilities that are not required. That is why we include this vital service to work with you, your users and business managers to fully understand your needs and develop a robust policy on which future procurements can be based.
Procurement services (go to market)
Having fully established the document output requirements of the business, it's time to approach the vendors for a solution. But if you've ever been involved with a tender for office equipment, you'll know that it is a minefield of jargon, confusing pricing and, to put it politely, spin but our Procurement services will help guide you through the minefield to help you buy the right solution for your business at the right price. Firstly we work with you to create a detailed specification in a language that both you and the vendors will understand before recommending the most appropriate vendors in the market-place then helping you write an RFP or Tender document which asks all the right questions. We then assist you in vendor Q&A sessions, final vendor selection, contract and SLA negotiations. We re truly independent and understand the business, we know how the vendors work, how their contracts are structured, the pitfalls and the opportunities and are therefore uniquely placed to guide you through the entire process.